DESCRIPTION: This position performs a variety of administrative support tasks specific to his/her area of responsibility and is cross trained to perform related tasks in backup role for other positions in the Accounting Department. In general, this person facilitates the processing of accounts payable transactions and related vendor payments.

POSITION REQUIREMENTS

• Observes all safety and environmental rules and procedures.
• Reviews and verify the accuracy of all internal Accounts Payable invoices. Invoices are matched against the corresponding supporting documentation (purchase order, Bol and/or packing slips, etc.) to ensure all items are properly approved.
• Responsible for ensuring compliance to the Procurement Policies & Procedures manual.
• Enters all appropriate information into the Accounts Payable construction specialty software. Reconcile various reports daily and monthly to ensure information has been entered and uploaded into the systems accurately.
• Responsible for preparing monthly / quarterly reports.
• Supports other positions within the accounting department.
• Performs other miscellaneous support functions and will assist with various special projects and assignments as required.

Relationships

• Other Accounting personnel
• Purchasing, Operations, Field Personnel, Shipping/Receiving, and HR
• Vendors & Outside Contractors, Suppliers, etc.

EDUCATIONAL REQUIREMENTS

Associate’s degree and/or Business/Accounting experience desirable

• High School Diploma or the equivalent

REQUIRED QUALIFICATIONS/SKILLS

• Strong computer skills (word processing, spreadsheet programs)
• Good organizational and filing skills
• Can multi-task effectively/good time management skills
• Good written and verbal communication skills
• Good team skills
• Ability to handle detail effectively

PHYSICAL DEMANDS

This position must be able to work in stationary position, view computer screen, use mouse and/or keyboard, file documents, communicate on the phone and in person.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

WORK ENVIRONMENT

• This person will work in an open office setting with other Associates