JOB DESCRIPTION – PAYROLL SPECIALIST:

MINIMUM QUALIFICATIONS: Associates Degree in Accounting or Business Preferred

Meets all mandated health requirements

Documentation of a clear criminal record

Bookkeeping skills and ability to compute mathematical data accurately

Experience with governmental fiscal operating procedures is desirable

Proficient in the use of automated financial data processing systems

Proficient in office protocol and use of information technology systems

Proficient in data entry, spelling, proofreading, and correct grammar use

RESPONSIBILITIES:  The following duties are representative of performance expectations.  A reasonable accommodation may be made to enable a qualified individual with a disability to perform essential functions.

• Performs assigned duties required for the effective operation of the treasurer’s office.
• Performs administrative support duties.  Takes the initiative to perform routine tasks independently. Organizes and maintains a functional filing system that ensures the safe retention and efficient retrieval of office records.
• Upholds board policies and follows administrative procedures.
• Promotes a favorable image of the school district. Supports community partnerships that enhance district programs and services.
• Respects personal privacy. Maintains the confidentiality of privileged information.
• Uses a computer to prepare and process information, and becomes efficient in any other programming or technology required by the treasurer to effectively perform financial department duties.
• Verifies the accuracy of database information as directed.
• Helps gather information and assists in grants/foundation proposals as directed.
• Processes the payroll using state approved software
• Distributes paychecks or deposit confirmation forms.
• Participates in staff meetings and professional growth opportunities as directed.
• Performs other specific job-related duties as directed
• Updates and Maintains Staff Employment Data for EMIS

SKILLS: The following characteristics and physical skills are important for the successful performance of assigned duties.

• Demonstrates professionalism and contributes to a positive work environment.
• Performs prescribed activities efficiently with limited supervision.
• Effectively uses verbal, nonverbal, writing, and listening skills.
• Completes paperwork accurately and verifies and correctly enters data.
• Maintains acceptable attendance and is punctual.
• Promotes teamwork and helps staff as needed to successfully accomplish delegated duties.

WORKING CONDITIONS: Exposure to the situations may range from remote to frequent based on circumstances and factors that may not be predictable.

• Duties may require working under time constraints to meet deadlines.
• Duties may require prolonged use of a computer keyboard and monitor.
• Potential for exposure to blood-borne pathogens and communicable diseases.
• Potential for interaction with disruptive and/or unruly individuals.
• Job performance is evaluated according to the policy provisions adopted by the Miller City-New Cleveland Local School District Board of Education.

JOB DESCRIPTION – EMIS DATA ENTRY:

RESPONSIBILITIES:

• Student Collection

1. Obtain & Verify Admissions
2. Report Preschool
3. Obtain & Verify SSID’s (Kindergarten students and move in students)
4. Verify Nonreportable Students K-12
5. Verify EMIS Situation Students K-12
6. Verify % of Time Students K-12
7. Verify & Update County of Residence Students K-12
8. Update Fiscal Year Began 9th Grade Students
9. Update Disadvantagement Students K-12
10. Verify Race/Ethnicity for newly enrolled students K-12
11. Verify Home & Native Languages for newly enrolled students K-12
12. Verify & Update CTE Program of Concentration 11-12
13. Update October IEP Outcome Field K-12
14. Update Retained Students K-12
15. Update Military Student Identifier K-12
16. Update Admitted From IRN and Withdrawn to IRN K-12
17. Verify & Update Student Demographic Information K-12
18. Maintain, Verify & Update Student Sub-calendars for MC, CN, LP, OG K-12
19. Verify that students are assigned to the correct Sub-calendars K-12
20. Update Third Grade Reading Guarantee Values
21. Gifted Record Reporting Elementary & Juniors/Seniors ACT
22. Student Special Education Reporting K-12
23. Distribute all parent notifications for IEP
24. Graduation Exemption Special Education Records 9-12
25. Verify Special Education Records K-12
26. Pull and scan requested Special Education Records for audit
27. Enter Special Education Courses K-12
28. Graduate End of Year Updates
29. Power Withdraw Seniors
30. Update Seniors Not Graduating
31. Maintain District & Building Records
    1. Reporting ITC IRN
    2. Requirement date for Kindergarten students
    3. Count of resident, non-resident nonpublic students within district eligible for special education services but not receiving
    4. Valid ESC IRN number
    5. First day of district test window (Fall grade 3 ELA)
    6. First day of district test window (Spring ELA all grades, including EOC)
    7. First day of district test window (Spring Math, Science and Social Studies all grades including EOC)
    8. PBIS last day of school
    9. Count of preschool transition conferences held after 3rd birthday, no disability suspected, no additional evaluation
    10. Comprehensive Eye Exam K-12
    11. CCP Denials
    12. CCP  students failing/dropping a course
    13. Total dollar amount school district is seeking for CCP reimbursement
    14. Physical Education Evaluation
    15. PBIS Attributes Entered
32.  Membership Program Reporting
    1. Title I Rosters
    2. Reading Buddies
    3. Leadership Council
    4. Middle School Play
    5. Junior High Sports
    6. High School Sports
    7. High School Play
    8. High School Events
33.  Discipline Reporting K-12
34. Attendance Update Reporting  K-12
35. ESC Attendance K-12
36. Student Truancy & Excessive Absences K-12
37. Submit all above information to Data Collector and Run Collection (approx. every 2 weeks)
38. Fix any errors that appear
39. Resubmit the collection

• Staff & Course Collection

1. Verify Subject Codes Assigned to Courses K-12
2. Verify Courses and Course Sections
3. Verify Reportable Courses
4. Verify Course Information and make changes
5. Verify All Staff Members have a Credential ID
6. Verify Vocation Correlated and Mapping Records
7. Update Student College Credit Values for Dual Credit Courses
8. Submit all information to Data Collector and run Collection (approx. every 2 weeks)
9. Fix any errors that appear.
10. Resubmit the collection

• Graduation Collection

1. Bulk Update Courses and Manual Course History records for Core Subject Area & Dual Credit K-12
2. Flag courses and or/ Course History with Dual Credit Option
3. Update Student College Credit values for Dual Creit Courses
4. Run CRSE report to verify courses are marked appropriately.
5. Verify graduating seniors have been Power Withdrawn
6. Add/Update Student Memberships for Graduation Pathways & Seal of Biliteracy
7. Update Graduation Date and Diploma Type
8. Set up Ad-Hoc Groups for Student Graduate Fields
9. Run Student Profile Bulk Update to update FN Graduate fields
10. Run Graduate CORE Summary Verify/Update
11. Create Student graduate CORE Summary Record
12. Make Corrections to Student Graduate CORE Summary
13. Run Graduate Demographic/Attributes Verify
14. Verify that all reportable Assessment Records are on file for Graduates
15. Process Graduate/OGT Summer Verify
16. Withdraw Summer Grads
17. Register Grad-Only Students in 20/21 using the Registration Wizard
18. Add Student Withdrawal Override FC Records
19. Run Review District EMIS Run Requests
20. Period G Transfers