Administrative & Operations Coordinator

Public Accounting Firm – Penrod & George, CPA’s, Bryan, OH

About Us:
We are a dynamic public accounting firm dedicated to providing exceptional client service and maintaining a collaborative, professional, and supportive work environment. We are seeking an organized, proactive, and detail-oriented individual to join our team as an Administrative & Operations Coordinator. This role supports multiple facets of our firm, including internal accounting functions, internal procedure documentation assistance, HR coordination, administrative assistance, and marketing support.

Key Responsibilities:
1. Internal Accounting (Penrod Internal Support)
•    Assisting with internal accounting functions including Accounts payable.
•    Reconcile credit card statements
•    Perform monthly bank reconciliations

2. Internal procedure documentation assistance
•    Assist in documenting internal procedures and maintain the documentation going forward.
•    Monitor and verify that procedures are being followed accurately and consistently
•    Ensure work is progressing in a timely and precise manner, as according to the stated procedures

3. Human Resources Assistance
•    Plan firm outings and events, including annual meetings, summer gatherings, and holiday parties
•    Coordinate office social events such as tax season activities, April 15th celebrations, birthdays, and work anniversaries

4. Administrative Support
•    Answer phones and greet visitors
•    Process, scan, and file documents
•    Prepare and make bank deposits
•    Assist in working with clients to gather necessary data, to meet mandatory deadlines, and to coordinate meetings with our team members
•    Manage office supply orders and tax season supply inventory and ordering

5. Marketing Support
•    Assist in implementing the firm’s marketing plan
•    Maintain social media presence across platforms
•    Oversee basic website updates and maintenance

Qualifications:
•    Prior experience in office administration, operations, or similar role (accounting firm experience preferred)
•    Proficiency with Microsoft Office Suite
•    Strong organizational skills with excellent attention to detail
•    Ability to manage multiple tasks and deadlines in a fast-paced environment
•    Strong communication and interpersonal skills
•    Creativity and initiative for planning events and supporting marketing efforts

Benefits:
•    Competitive compensation
•    Paid time off and holidays
•    Professional growth opportunities
•    Supportive and collaborative work environment

How to Apply:
Please submit your resume and cover letter to [email protected].  Include “Administrative & Operations Coordinator Application” in the subject line.